HR and Recruiting Teams: Stop Losing Candidate Resumes, Onboarding Docs, and Compliance Records

HR and recruiting teams handle sensitive employee data, candidate resumes, and compliance records that are required by law to retain. Losing a candidate’s resume, a new hire’s onboarding forms, or I-9 records can lead to EEOC fines and missed hiring deadlines.

Most HR teams use applicant tracking systems, shared drives, and email to manage files. These tools don’t always keep version history for edited docs, so you might lose the latest version of an employee handbook or a modified job description. HR teams report spending 5 hours per week recreating lost hiring and compliance documents.

Remote HR teams are especially at risk, with files stored across personal laptops, email, and multiple cloud tools. A dead laptop with unbacked up onboarding docs for a new hire can delay their start date by a week, costing productivity.

The solution is a centralized system that auto-saves all HR edits, keeps a full version history of all employee records, and meets GDPR and EEOC compliance standards. You can add this to your existing HR tools without migrating all your current data.

Loomin provides compliance-ready version history and automatic backups for HR workflows. Try it free to see how it can help your team hire faster without losing work.